Registration Guidelines

General Information

 

The OVS Seeking Solutions Summit is a biennial gathering of OVS-funded advocates and allied professionals to learn about a specific topic that will improve their ability to serve victims and survivors of crime in New York State. This year's summit, Challenges for Providing Victim Services in Rural Communities: Ensuring Sustainable and Effective Services, will bring OVS-funded advocates and allied professionals together to learn from experts about the main barriers rural communities face, to better understand the challenges specific to this population, and identify gaps in services. Participants will also learn how rural communities work to overcome these challenges and build relationships among rural advocates in New York State to bolster learning and best practices, and encourage the sharing of knowledge and resources to better serve victims and survivors of crime. 

 

This 1.5-day in-person event will be held June 25-26, 2024. Full Summit details, including a downloadable agenda and course catalog, can be found on the Agenda page.

 

Registration Information

 

Registration for the Seeking Solutions Summit is limited to advocates from OVS-funded organizations and allied professionals and space is limited to 100 participants. Registration is processed online via the OVS Seeking Solutions Summit website and will be handled on a first-come, first-served basis. Registration fees cover summit materials and limited light-fare snack and beverage options throughout the event. Costs NOT included in the registration fee include travel to and from the event, full meals, and overnight room accommodations, though many of these expenses may be reimbursed by OVS for eligible attendees (see Reimbursement Eligibility below).

 

• Registration will open on May 1, 2024, at 9 a.m. EST online via the OVS Seeking Solutions Summit website and will be handled on a first-come, first-served basis.

• The participation fee is $100 per participant. Tickets are subject to the cancellation terms listed below.

• Please note, payment for registration fees is processed through Eventbrite Payment Processing and only credit cards are accepted at checkout. At this time, OVS is unable to accept any other forms of payment.

 

Location and Lodging

 

The 2024 OVS Seeking Solutions Summit will take place at will take place at The Lodge Skaneateles, located at 4355 State St, Skaneateles Falls, NY 13153. The Lodge does not have rooms onsite. Participants are responsible for securing their own lodging for this event. 

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• It is the responsibility of attendees to secure their own room within the OVS room block.

• Limited-capacity room blocks at preferred rates have been secured at the following area hotels:

  • Hilton Garden Inn Auburn ($164/night, plus taxes)

  • Holiday Inn Auburn Finger Lakes Region ($107/night, plus taxes)

• OVS may reimburse lodging expenses for eligible attendees (see Reimbursement Eligibility below), however, room availability is limited, and room reservations will only be accepted through May 10, 2024, or until sold out, whichever occurs first.

• Reimbursement for room reservations will only be honored for eligible attendees in official Travel Status as outlined in the New York State Travel Guidelines. Only individuals traveling 35 miles or more from official work and/or home locations may seek approval for reimbursement.

 

Reimbursement Eligibility

 

OVS grantees are allowed to charge travel-related conference expenses to an OVS-funded grant IF funds are available on that grant. To have travel, lodging, and limited meal expenditures reimbursed by OVS, eligible attendees MUST contact their OVS Contract Management Specialist PRIOR to incurring any expense. In addition, only individuals in Travel Status (as outlined above) will be eligible for travel-related reimbursements.

 

Meals

 

Information about meals covered during the OVS Seeking Solutions Summit can be found on the Agenda page. Dietary restrictions must be noted at the time of registration.

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Cancellation Policy

 

Summit cancellations are processed via each participant’s Eventbrite ticket confirmation and will only be permitted through June 1, 2024. Cancellations made after June 1 are non-refundable. Substitutions are not allowed as registrants who have been waitlisted will be given preference in filling any cancellation vacancy. In addition, hotel room reservation cancellations made within 72 hours of check-in are subject to non-refundable fees that will be the responsibility of the individual or organization who booked the room, not OVS. OVS is not responsible for room cancellations.

 

ADA Reasonable Accommodations

 

If you require specific ADA reasonable accommodations to fully participate in this event, this information must be submitted according to the OVS Reasonable Accommodation guidelines at least 10 business days before the start of the event.

 

For more information or if you have questions about the registration process, please email training@ovs.ny.gov or call (518) 485-0637. For information on whether registration, lodging, and transportation costs are reimbursable under your specific grant, please reach out to your OVS Contract Management Specialist.