Registration Guidelines

Click here to download a printable version of the OVS 2022 Summit Registration Guidelines.

General Information

 

The OVS Seeking Solutions Summit is a biennial gathering of OVS-funded advocates and allied professionals to learn about a specific topic that will improve their ability to serve victims and survivors of crime in New York State. This year’s Summit, Restorative Justice: A Survivor-Centric Approach, aims to provide participants with a core understanding of restorative justice as it relates to survivors of crime, where the field is going, and tools to implement restorative practices with their clients.

 

This 1.5-day in-person event will be held September 19 – 20, 2022. Full Summit details, including a downloadable agenda and course catalog, can be found on the Agenda page.

 

Registration Information

 

Registration for the Seeking Solutions Summit is limited to advocates from OVS-funded organizations and allied professionals and space is limited to 125 participants. Registration is processed online via the OVS Seeking Solutions Summit website and will be handled on a first-come, first-served basis. Registration fees cover summit materials and limited light-fare snack and beverage options throughout the event. Costs NOT included in the registration fee include travel to and from the event, full meals, and overnight room accommodations, though many of these expenses may be reimbursed by OVS for eligible attendees (see Reimbursement Eligibility below).

 

  • Registration will open on August 15, 2022, at 9 a.m. EST online via the OVS Seeking Solutions Summit website and will be handled on a first-come, first-served basis.

  • The fee for participation is $50 per participant. Tickets are subject to the cancellation terms listed below.

  • Please note, payment for registration fees is processed through Eventbrite Payment Processing and only credit cards are accepted at checkout. At this time, OVS is unable to accept any other forms of payment.

 

Location and Lodging

 

The OVS 2022 Seeking Solutions Summit will take place at The Marriott Albany, located at 189 Wolf Road in Albany, NY.

  • Upon successful registration, hotel room reservation information will be provided.

  • A limited-capacity room block at The Marriott Albany has been secured at the rate of $114 per night (not including taxes and fees). It is the responsibility of attendees to secure their own room within the OVS room block.

  • OVS may reimburse lodging expenses for eligible attendees (see Reimbursement Eligibility below), however, room availability is limited, and room reservations will only be accepted through September 5, 2022, or until sold out, whichever occurs first.

  • Reimbursement for room reservations will only be honored for eligible attendees in official Travel Status as outlined in the New York State Travel Guidelines. Only individuals traveling 35 miles or more from official work and/or home locations may seek approval for reimbursement.

 

Reimbursement Eligibility

 

OVS grantees are allowed to charge travel-related conference expenses to an OVS-funded grant IF funds are available on that grant. To have travel, lodging and limited meal expenditures reimbursed by OVS, eligible attendees MUST contact their OVS Contract Management Specialist PRIOR to incurring any expense. In addition, only individuals in Travel Status (as outlined above) will be eligible for travel-related reimbursements.

 

Meals

 

Information about meals covered during the OVS Seeking Solutions Summit can be found on the Agenda page. Dietary restrictions must be noted at the time of registration.

Health and Safety

 

Health and safety measures for this event are subject to change based on the most recent and available guidance, and attendees will be required to follow all of New York State’s public health recommendations in place at the time of the event. Should the format of the event be changed to a virtual event, no refunds will be given.

Cancellation Policy

 

Summit cancellations are processed via each participant’s Eventbrite ticket confirmation and will only be permitted through September 5, 2022. Cancellations made after September 5th are non-refundable. Substitutions are not allowed as registrants who have been waitlisted will be given preference in filling any cancellation vacancy. In addition, hotel room reservation cancellations made within 72 hours of check-in are subject to non-refundable fees that will be the responsibility of the individual or organization who booked the room, not OVS. OVS is not responsible for room cancellations.

 

ADA Reasonable Accommodations

 

If you require specific ADA reasonable accommodations to fully participate in this event, this information must be submitted according to the OVS Reasonable Accommodation guidelines at least 10 business days before the start of the event.

 

For more information or if you have questions about the registration process, please email training@ovs.ny.gov or call (518) 485-0637. For information on whether registration, lodging and transportation costs are reimbursable under your specific grant, please reach out to your OVS Contract Management Specialist.