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Registration Guidelines

Downloadable version of the 2026 OVS Summit Registration Guidelines coming soon!

General Information  

 

The OVS Seeking Solutions Summit is a biennial gathering of OVS-funded advocates and allied professionals to learn about a specific topic that will improve their ability to serve victims and survivors of crime in New York State. This year's summit, Expanding Access for Survivors, will bring participants together to define and outline key impacts of the Fair Access to Victim Compensation Act and other changes meant to improve access to OVS Compensation, identify innovative ways service providers are working together to improve and increase access to services, for OVS to understand what is working well, and how we can continue to improve access to compensation, and to expand access to trusted services in communities most impacted by violence.  

 

This 1-day in-person event will be held August 13, 2026.

 

Registration Information  

 

Registration for the Seeking Solutions Summit is limited to advocates from OVS-funded organizations and allied professionals, and space is limited to 100 participants. Registration is processed online and will be handled on a first-come, first-served basis. Registration fees cover summit materials and limited light-fare snack and beverage options throughout the event. Costs NOT included in the registration fee include travel to and from the event, full meals, and overnight room accommodation, though many of these expenses may be reimbursed by OVS for eligible attendees (see Reimbursement Eligibility below). 

 

  • The participation fee is $100 per participant. Tickets are subject to the cancellation terms listed below. 

  • Please note, payment for registration fees is processed through Cvent Payment Processing and only credit cards are accepted at checkout. OVS is unable to accept any other forms of payment. 

 

Location and Lodging 

 

The 2026 OVS Seeking Solutions Summit will take place at The Andaz 5th Avenue, located at 485 5th Ave, New York, NY 10017. Participants are responsible for securing their own lodging for this event.  

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  • Upon successful registration, hotel room reservation information will be provided. It is the responsibility of attendees to secure their own room within the OVS room block. 

  • A limited-capacity room block at a preferred rate has been secured at the Hyatt Grand Central ($209/night, plus taxes).  

  • The Hyatt Grand Central is approximately 6 minutes’ walk from the Andaz 5th Ave.  

  • OVS may reimburse lodging expenses for eligible attendees (see Reimbursement Eligibility below); however, room availability is limited, and room reservations will only be accepted through July 9, 2026, or until sold out, whichever occurs first. 

  • Reimbursement for room reservations will only be honored for eligible attendees in official Travel Status as outlined in the New York State Travel Guidelines. Only individuals traveling 35 miles or more from official work and/or home locations may seek approval for reimbursement. 

 

Reimbursement Eligibility 

 

OVS grantees are allowed to charge travel-related conference expenses to an OVS-funded grant IF funds are available on that grant. To have travel, lodging and limited meal expenditures reimbursed by OVS, eligible attendees MUST contact their OVS Contract Management Specialist PRIOR to incurring any expense. In addition, only individuals in Travel Status (as outlined above) will be eligible for travel-related reimbursements. 

 

Meals 

 

Information about meals covered during the OVS Seeking Solutions Summit can be found on the Agenda Page. Dietary restrictions must be noted at the time of registration. 

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Cancellation Policy  

 

Summit cancellations are processed via each participant’s Cvent ticket confirmation and will only be permitted through July 12, 2026. Cancellations made after July 12 are non-refundable. Substitutions are not allowed as registrants who have been waitlisted will be given preference in filling any cancellation vacancy. In addition, hotel room reservations are subject to the cancellation terms of the specific hotel through which they are booked. OVS is not responsible for room cancellations. 

 

ADA Reasonable Accommodations 

 

If you require specific ADA reasonable accommodations to fully participate in this event, this information must be submitted according to the OVS Reasonable Accommodation guidelines at least 10 business days before the start of the event.  

 

For more information or if you have questions about the registration process, please email training@ovs.ny.gov or call (518) 485-0637. For information on whether registration, lodging, and transportation costs are reimbursable under your specific grant, please reach out to your OVS Contract Management Specialist.  

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